Microsoft PowerPoint is a part of the Microsoft Office suite and runs on Windows and
Mac OS X operating systems. It is a powerful communication tool to present our
views and ideas effectively using diagrams, photos, clip arts, sounds, designs
and animated special effects.
Microsoft PowerPoint was originally called
“Presenter” designed for Macintosh computer by Forethought, Inc. but Apple
refused it. In 1987, it was renamed to “PowerPoint” and later in August sold to
Microsoft and eventually became Microsoft’s most successful products beside the
Windows operating system.
Some people may say it is so hard to use, but
some people would say it is so powerful. Anyway, for every success there are
reasons. So here we concluded top 10 advantages of PowerPoint files
have, hope they help you to know better and to create better PowerPoint
presentations.
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1.
Ease your brain
We don’t have to memorize al l the
presentation. Use PowerPoint as a reference point that will give us a kind of
cheat sheet to see our topics and remember what we are going to take about.
·
2.
Better preparation
When we are creating a PowerPoint
presentation, we can have everything ready to go and organize in a nice
fashion. We will have more control over what we are talking about for they are
all in the PowerPoint files. Besides, it will save us a lot of time than to
write down the tips on board using chalks or pens.
·
3.
Show your point
visually
Instead of traditional way of present our
points by speaking and write notes on the board. Using PowerPoint, audiences
will clearly see what’s in the presentation, especially when you added some
pictures and video clips. We won’t be able to do that with chalks and pens.
·
4.
Less nervous
It is natural that most people are afraid of
public speaking and they will get nervous when talking in front of several
people. I still remember that when we were in school, our eyes will track our
teacher while he paced back and forth in the classroom. The PowerPoint can make
us less nervous since people are looking at the presentation on screen not us.
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5.
Templates for
different appearance
By using templates we can create a great
PowerPoint presentation fast and easily. There are a bunch of ready-made PowerPoint templates, like
Valentine’s Day template, Easter template, Educational template, Business
template, Wedding template, etc.
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6.
Easy to add images
Many times a picture is better than a thousand
words. PowerPoint offers easy way to add pictures into the slide, we can add
one picture at a time on one slide, or click “Photo Album” to import multiple
pictures at a time to make a photo slideshow, or adjust one
picture format to all other pictures.
·
7.
The almighty hyperlink
Hyperlink could be the most powerful function
of PowerPoint. Besides its original usage of slide to webpage and jump to
another PowerPoint slide, we can re-organize the hyperlinks and make more
complicated effects like: create invisible buttons as outline or
even make a jeopardy game.
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8.
Multimedia output
We can also convert PowerPoint to video for
sharing on YouTube or viewing on portable devices like iPad 2, iPhone 4S,
Galaxy Tab, Nokia Lumia 900 or Blackberry, etc. Besides, with the help of PowerPoint to DVD burner we can make
a DVD slideshow for wedding, school yearbook, holiday, family gathering, etc.
fast and easily.
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9.
Cross-platform viewing
Microsoft has Windows and Mac OS versions, but
due to its great popularity, the PowerPoint formats have become the standard of
presentations and are supported widely. With the help of Google Docs, anyone with
Internet connection can view our PowerPoint presentations online. Upload
PowerPoint files to Google Docs and share PowerPoint on the web with
others.
·
10.
Secure presentations
By adding a digital signature to our
presentation, you can prevent anyone else from changing the contents of your
document without our consent. We can also use content controls to create
PowerPoint templates that other users in our organization can use. We can
prevent them from changing designated parts of the presentation while giving
open access to other portions.
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